Billable hours, all the way to the books.
Harvest tracks the hours. QuickBooks raises the invoice and closes the month. Patricia carries the time across so what you tracked and what you billed never drift, and by default nothing that moves money happens without your yes.
@Pati before we close June, does the billable time in Harvest match what we actually invoiced in QuickBooks?
Mostly, but there is a gap worth catching before you close. I reconciled the billable hours logged in Harvest against the invoices raised in QuickBooks:
- Orbit: 47 hours tracked, invoiced in full at $7,050, matches
- Vela: 38 billable hours tracked in Harvest, but no invoice exists in QuickBooks yet, that is $5,700 of delivered work unbilled
- Nyx: a $1,200 QuickBooks invoice with only 6 hours behind it in Harvest, worth a look before it goes out
- Net: $5,700 of tracked time is at risk of never being billed if June closes as is
Good catch. Draft the Vela invoice from those Harvest hours so we don't lose it.
Drafted from the 38 billable hours in Harvest, $5,700 at Vela's hourly rate, itemized by project so it ties straight back to the tracked time. Say yes and I will create it in QuickBooks, where it is booked as an invoice straight away. Sending it to the customer is a separate yes.
1 + 1 > 2
What Harvest and QuickBooks do together.
Each is useful alone. Joined, they answer the question neither can on its own.
Reconcile billable hours in Harvest against invoices raised in QuickBooks
She lines up the tracked time in Harvest with the invoices in QuickBooks and surfaces the difference, so tracked-but-unbilled work and mismatched amounts are caught before the month closes.
Catch tracked time that was never invoiced
She flags the Harvest hours with no matching QuickBooks invoice, so delivered work does not quietly close as unbilled and walk out the door as lost revenue.
Prepare the QuickBooks invoice from the hours logged in Harvest
She prepares the invoice from the billable hours already tracked, itemized so it ties straight back to the timesheet, for your review. By default it goes into QuickBooks only after your yes, and it reaches the customer only after another.
Keep tracked revenue and booked revenue the same number
She checks the total billed in QuickBooks against the total billable in Harvest per project, so what the timesheet says you earned and what the books say you invoiced do not drift apart.
Tie a recorded payment back to the hours that earned it
When a payment lands in QuickBooks she traces it to the Harvest time behind the invoice, so the customer budget story is straight from hours tracked to cash received. By default, recording the payment waits for your yes.
How it works
Harvest and QuickBooks, connected in minutes.
Add Patricia to Slack
She joins your workspace like any teammate. Two minutes, no engineering.
Connect Harvest and QuickBooks
One OAuth click each, per project. She gets only the access you approve, and you can disconnect anytime.
Ask
Mention @Pati with the question. Reading and reconciling run on their own; sending an invoice waits for your yes, and by default so does recording a payment.
Say it like you'd say it
Things to ask her.
Does the billable time in Harvest match what we invoiced in QuickBooks?
Which tracked hours were never turned into an invoice?
Draft the Vela invoice from the hours in Harvest, for me to review before it goes into QuickBooks
Does tracked revenue reconcile with booked revenue this month, per project?
Which invoice has fewer hours behind it than it bills for?
More combinations
Other pairs that work like this.
The stack rarely stops at two. These combinations pull the same trick.
FAQ
Harvest + QuickBooks, answered.
What does connecting Harvest and QuickBooks together let Patricia do?
She carries billable hours from Harvest into QuickBooks and reconciles the two: which tracked time became an invoice, which is still unbilled, and whether booked revenue matches the timesheet. So the hours you logged and the money the books show never drift apart.
Will she send an invoice or record a payment on her own?
Not by default. This is the money-moving pair: creating the invoice in QuickBooks, which books it at once, and recording a payment wait for your explicit yes in Slack, and sending it to the customer always does. Reading and reconciling run freely.
Do I need both connected?
For the joined view, yes: Harvest for the tracked hours, QuickBooks for the invoices and the books. Each also works on its own, this page is about what they do together.
How does she match a Harvest entry to a QuickBooks invoice?
She lines up the customer, project, and amount across both, so tracked time maps to the invoice it belongs to. When something does not reconcile, like an invoice with fewer hours behind it, she shows you rather than guessing.
Can I keep her scoped to just part of the setup?
Yes. Connect only the parts you want her in, and the rest stays untouched. By default, every change she makes waits for your yes, and every email, post or message she drafts always does.
What does it cost?
Nothing extra. Every integration is included, on every plan.
One of 1,000+ integrations. Browse the full directory
Or one at a time
See each on its own.
Every tool has its own page with the full picture of what Patricia does there.
Everybody deserves a Patricia.
She handles the work your team never gets to. You build the company. See what changes in your first week.