Billable hours, all the way to the books.
Harvest tracks the hours. QuickBooks raises the invoice and closes the month. Patricia carries the time across so what you tracked and what you billed never drift, and nothing that moves money happens without your yes.
@Pati before we close June, does the billable time in Harvest match what we actually invoiced in QuickBooks?
Mostly, but there is a gap worth catching before you close. I reconciled the billable hours logged in Harvest against the invoices raised in QuickBooks:
- Northwind: 47 hours tracked, invoiced in full at $7,050, matches
- Fernbrook: 38 billable hours tracked in Harvest, but no invoice exists in QuickBooks yet, that is $5,700 of delivered work unbilled
- Lumen: a $1,200 QuickBooks invoice with only 6 hours behind it in Harvest, worth a look before it goes out
- Net: $5,700 of tracked time is at risk of never being billed if June closes as is
Good catch. Draft the Fernbrook invoice in QuickBooks from those Harvest hours so we don't lose it.
Drafted in QuickBooks from the 38 billable hours in Harvest, $5,700 at Fernbrook's retainer rate, itemized by project so it ties straight back to the tracked time. It is ready to send, but I will not send it to the client or post it against the books until you give the yes.
1 + 1 > 2
What Harvest and QuickBooks do together.
Each is useful alone. Joined, they answer the question neither can on its own.
Reconcile billable hours in Harvest against invoices raised in QuickBooks
She lines up the tracked time in Harvest with the invoices in QuickBooks and surfaces the difference, so tracked-but-unbilled work and mismatched amounts are caught before the month closes.
Catch tracked time that was never invoiced
She flags the Harvest hours with no matching QuickBooks invoice, so delivered work does not quietly close as unbilled and walk out the door as lost revenue.
Draft a QuickBooks invoice off the hours logged in Harvest
She builds the invoice in QuickBooks from the billable hours already tracked, itemized so it ties straight back to the timesheet, ready for your review. It sends only after you approve.
Keep tracked revenue and booked revenue the same number
She checks the total billed in QuickBooks against the total billable in Harvest per client, so what the timesheet says you earned and what the books say you invoiced do not drift apart.
Tie a recorded payment back to the hours that earned it
When a payment lands in QuickBooks she traces it to the Harvest time behind the invoice, so the client retainer story is straight from hours tracked to cash received. Recording the payment waits for your yes.
How it works
Harvest and QuickBooks, connected in minutes.
Add Patricia to Slack
She joins your workspace like any teammate. Two minutes, no engineering.
Connect Harvest and QuickBooks
One OAuth click each, per client. She gets only the access you approve, and you can disconnect anytime.
Ask
Mention @Pati with the question. Reading and reconciling run on their own; sending an invoice or recording a payment waits for your yes.
Say it like you'd say it
Things to ask her.
Does the billable time in Harvest match what we invoiced in QuickBooks?
Which tracked hours were never turned into an invoice?
Draft the Fernbrook invoice in QuickBooks from the hours in Harvest, for me to review
Does tracked revenue reconcile with booked revenue this month, per client?
Which invoice has fewer hours behind it than it bills for?
More combinations
Other pairs that work like this.
The stack rarely stops at two. These combinations pull the same trick.
FAQ
Harvest + QuickBooks, answered.
What does connecting Harvest and QuickBooks together let Patricia do?
She carries billable hours from Harvest into QuickBooks and reconciles the two: which tracked time became an invoice, which is still unbilled, and whether booked revenue matches the timesheet. So the hours you logged and the money the books show never drift apart.
Will she send an invoice or record a payment on her own?
No. This is the money-moving pair. She reads and reconciles freely, and drafts the invoice from the hours, but sending it to the client, posting it to the books, or recording a payment each wait for your explicit yes in Slack.
Do I need both connected?
For the joined view, yes: Harvest for the tracked hours, QuickBooks for the invoices and the books. Each also works on its own, this page is about what they do together.
How does she match a Harvest entry to a QuickBooks invoice?
She lines up the client, project, and amount across both, so tracked time maps to the invoice it belongs to. When something does not reconcile, like an invoice with fewer hours behind it, she shows you rather than guessing.
Does this stay separate per client?
Yes. Connect each client's Harvest projects and QuickBooks company, and every client's hours, invoices, and books stay walled off from the rest.
What does it cost?
Nothing extra. Every integration is included, on every plan.
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