Get creative approved without the version chaos.
Patricia routes each asset for internal then client sign-off, keeps track of which version is approved and which is waiting, and chases the ones that stall. The whole loop runs in Slack, so nothing sits in an inbox for a week.
🖼️ New for review: Northwind spring launch, 3 statics + 1 video (v2).
- Internal sign-off needed from Owen (creative) and Iris (strategy)
- Then out to the client contact for final approval
- Two open comments from v1 carried over and marked resolved
@Pati approved from my side. Send to the client once Owen and Iris are in.
Owen and Iris both approved, so it's gone to the client with the three statics and the video. I'll chase them Thursday if it's still open, and lock v2 as the approved version so nothing else goes live by mistake.
The old way
How agencies do this today.
Getting a creative approved is a scavenger hunt across email, chat and three folders named final.
Final_v3_REALLY_final
Nobody is sure which version the client actually signed off, so the wrong one goes live and the fix eats a day.
The approval stuck in an inbox
The asset was sent for sign-off a week ago and nobody chased, so the launch slips and the client blames the agency.
The proofing tool nobody logs into
A per-seat approval platform sits in the stack, but half the team never opens it, so the loop happens in Slack anyway, untracked.
Inside Patricia
What it looks like when she owns it.
Setup
Running in minutes, then it's hers.
Step 1
Add Patricia to Slack
She joins your workspace like any teammate. Two minutes, no engineering.
Step 2
Connect where the creative lives
Figma and Google Drive, so she can pull the asset, the version, and the open comments into the review.
Step 3
Set the approval path
Who signs off internally, who signs off at the client, and in what order. She routes every asset that way.
Step 4
She runs the loop
Routes each asset, tracks the approved version, and chases whatever stalls, so nothing sits in an inbox and the wrong version never goes live.
Creative approvals
What she takes off your plate.
Real behavior of the skill, not a feature list.
Routes the sign-off in order
Internal reviewers first, then the client, in the path you set, so an asset never skips a step or goes out half-approved.
Tracks the approved version
She locks the version that got signed off, so final_v3_really_final stops being a guess and the right file goes live.
Chases what stalls
When an approval has sat for a couple of days she nudges the reviewer, so the launch does not slip because someone forgot.
Carries the comments across
Open notes from the last round follow the asset, marked resolved or not, so feedback does not get lost between versions.
No separate proofing login
The whole loop runs in Slack where the team already is, not in a per-seat tool half of them never open.
Keeps the audit trail
Who approved what, and when, kept automatically, so there is never a debate about whether the client signed off.
Say it like you'd say it
Things to ask her on day one.
Route the Northwind spring launch for approval
What's waiting on my sign-off right now?
Which approvals are stuck with the client?
Chase the reviewers who haven't responded
Lock v2 as the approved version
Keep going
One skill down. She has more.
Patricia's value compounds when the whole workflow lives with her, not just one job.
Patricia + Slack
Where the whole sign-off loop happens, so nothing waits in an inbox and everyone sees the status.
FAQ
Creative approvals, answered.
Does this replace our proofing tool?
For most agencies, yes. The sign-off loop runs in Slack where the team already works, with versions tracked and approvals chased, so you are not paying a seat per person for a tool half of them never open.
How does she know which version is approved?
She tracks each version as it moves through the path and locks the one that got signed off, so the approved file is unambiguous and the wrong one does not go live.
Can it handle internal and client approval separately?
Yes. You set the path, internal reviewers first, then the client, and she routes every asset that way and only sends onward when each step is done.
What about feedback across rounds?
Open comments follow the asset from version to version, marked resolved or not, so nothing gets lost between v1 and v2.
Is this all Patricia does?
No. Approvals are one job. The same teammate handles creative production, client reporting, and the rest of the work agencies hand her, all in the same Slack.
One of the jobs agencies hand her. See more content & social use cases or browse them all.
Everybody deserves a Patricia.
She handles the mess. You keep the clients. See what changes in your first week.
Pick a time that works for you. You get a live walkthrough of Patricia on real agency work, and every question answered.