Patricia works your Hub Planner.
Ask her in Slack. She reads who has room, who is overbooked, and books the right person against the project once you say go.
@Pati Fernbrook just signed a bigger scope. Who has room next month to take on 40 hours of design?
Read everyone's capacity and current bookings for next month. Here is where the room is:
- Maya is at 62% utilization, roughly 60 hours free, the clear fit
- Two others are already over 90%, adding to them would push them past capacity
- Heads up: Northwind is booked to a designer who is out the first week. Want me to flag that too?
Book Maya for the 40 hours on Fernbrook next month.
Booked. Maya is scheduled for 40 hours against Fernbrook across next month, spread so she stays under capacity. That puts her at about 78% utilization. The schedule and reports reflect it now.
Patricia + Hub Planner
What she does in Hub Planner.
Real actions she takes on your say-so, not a list of API endpoints.
Read who has room
She reads each team member's capacity against their current bookings and tells you who genuinely has hours free, so you staff a new scope from real numbers.
See the whole schedule
Every booking across the team, pulled into a straight answer, so you know who is on what without scrolling the planner week by week.
Schedule against a project
Once you say who and how much, she books the resource against the project for the dates you name, spread so nobody is pushed past capacity.
Catch over and under booking
People running past 90% and projects that are under-resourced both surface in Slack, so a crunch reaches you before the deadline does.
Compare planned to logged
She reads logged time from timesheets against what was booked, so you can see where a project is burning faster than it was planned.
Report on utilization
Utilization and capacity across the team or a single project, answered in the channel, so a resourcing conversation starts from the report, not a hunch.
Say it like you'd say it
Things to ask her on day one.
Who has room next month to take 40 hours of design?
Book Maya for 40 hours against Fernbrook next month
Who is over 90% utilization right now?
What is everyone scheduled on this week?
Show me planned versus logged hours on the Northwind retainer
Better together
Hub Planner is one hand. Give her the other.
Patricia's value compounds when the whole workflow lives with her, not just one tool.
Setup
Hub Planner, connected in minutes.
Add Patricia to Slack
She joins your workspace like any teammate. Two minutes, no engineering.
Today at 9:00 AM
Connect Hub Planner
One OAuth click. She gets only the access you approve, and you can disconnect her anytime.
Hub Planner connected
Ask
Mention @Pati with the job. Reading capacity and reports happens on their own; booking a resource she confirms with you first.
@Pati Who has room next month to take 40 hours of design?
On it.
FAQ
Hub Planner questions, answered.
What can Patricia actually do in Hub Planner?
She reads team capacity, the full booking schedule, logged time from timesheets, and utilization and capacity reports, and she creates bookings that schedule a resource against a project. Reads run on their own; scheduling a resource she confirms with you first.
Does she book people without asking?
No. Reading capacity, the schedule, and reports runs on its own, that is the point. Creating a booking against a project puts a real commitment on someone's time, so she confirms who and how much before she books it.
Which Hub Planner plan do we need?
Any plan works. She connects through Hub Planner's official OAuth flow, the same way other approved apps do, and only sees the account you connect.
We resource several clients from one team. Does that work?
Yes, that is the setup she expects at an agency. Bookings stay tied to their project, so each client's schedule and utilization read cleanly on their own.
What does the Hub Planner integration cost?
Nothing extra. Every integration is included, on every plan.
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Everybody deserves a Patricia.
She handles the mess. You keep the clients. See what changes in your first week.
Pick a time that works for you. You get a live walkthrough of Patricia on real agency work, and every question answered.