Every question routes to one person
Client history, pricing, how we do this here. It all waits until the founder is free.
The company brain for teams of 5 to 20
Out of your head. Into the company brain.
Patricia learns what your company knows, decides and does from your tools, chats and meetings. Then she answers your team in Slack or Teams, so every question stops ending up with you.
# marketingSaturday
Goke14:37
@Ricardo gm! can you send me the Patricia context, so I can make the ads before Monday?
PatriciaApp14:38
gm! I pulled this from the live site and our persona notes. Here is the ad-ready context:
- Positioning
- The proactive AI coworker for small teams, inside Slack or Teams
- Difference
- A chatbot waits for a prompt. Patricia spots the work and asks before anything goes out
- Pains
- Scattered decisions, forgotten follow-ups, the founder as bottleneck
- Careful
- Use the BetterPic numbers only as a case study. Check pricing first.
patricia.apppersona-note.md
Ricardo15:37
@Goke seems she got it all
Where your company's knowledge lives today
In heads, DMs and meetings. So every question finds you.
The call decided it. Nobody wrote it down.
Decisions live in meetings no system can read, so the team works from last month's version.
Every new joiner asks the same questions
Onboarding runs on whoever has time this week. The answers are always the same five.
Everyone has an AI seat. None of them know the company.
Each person connects the same tools and pastes the brief in again, one private chat at a time.
42%
of what a company knows is known by one person only
47%
of digital workers struggle to find the information they need to do their job
58%
of the workday goes to work about work, not the work itself
Sources: Panopto with YouGov, Workplace Knowledge and Productivity Report, 2018. Gartner Digital Worker Survey, 2023. Asana Anatomy of Work Global Index, 2023.
What is a company brain?
A living record of what your company knows, decides and does.
It is the shared layer of facts, decisions, processes and permissions that your people and your AI both work from. Patricia builds it from what you already use, and keeps it where your team already asks questions.
01
Context
Clients, processes, tone of voice, pricing, and the decisions from every call she joins.
02
Connections
1,000+ tools, from Google Drive and Notion to HubSpot, Google Ads and Meta. You choose what she reads.
03
Routines
The jobs she runs for the team: the brief before a call, the Monday report, the follow-up nobody sent.
- Slack channels
- Teams chats
- Your calls
Google Drive
Notion
HubSpot
Company brain
facts · decisions
processes · permissions
- Account managers
- New joiners
- The founder
Claude and ChatGPT
Wiki, AI seat or company brain
Why the internal knowledge base never became the brain
Notion, Confluence and a ChatGPT seat each hold a piece. None of them were in the call where the decision changed, and all of them wait for someone to do the work.
Knows your company
Patricia
Everything you connect
- A ChatGPT or Claude seat
- What each person pastes in
- A Notion or Confluence wiki
- What someone wrote down
Tool connections
Patricia
Connect a tool once, the whole team has it
- A ChatGPT or Claude seat
- Every person connects every tool
- A Notion or Confluence wiki
- Imports kept up by hand
Hears meetings and chats
Patricia
The calls and channels you add her to
- A ChatGPT or Claude seat
- No
- A Notion or Confluence wiki
- No
Stays current
Patricia
Built from live tools, not a page to maintain
- A ChatGPT or Claude seat
- Starts from zero every chat
- A Notion or Confluence wiki
- Stale until someone edits the page
Shared by the team
Patricia
One brain, answers in the thread for everyone
- A ChatGPT or Claude seat
- A private memory per person, no shared brain
- A Notion or Confluence wiki
- If people go and look
What one person works out
Patricia
Lands in a shared thread the team can see
- A ChatGPT or Claude seat
- Stays in their own chat
- A Notion or Confluence wiki
- Only if they write it up
AI models
Patricia
Not tied to one AI supplier: the best model for each task
- A ChatGPT or Claude seat
- One supplier's models only
- A Notion or Confluence wiki
- The vendor's own AI add-on
Who sees what
Patricia
Per person and per channel, sensitive topics left out
- A ChatGPT or Claude seat
- Whatever got pasted
- A Notion or Confluence wiki
- Page permissions
Does the work
Patricia
Answers, reminds, drafts and reports, with your approval
- A ChatGPT or Claude seat
- Suggests
- A Notion or Confluence wiki
- Waits to be read
The fair question
Could we build this ourselves with Claude Code?
You could. A company brain that holds up needs every part on this list, and someone to keep them working. We have a full-time engineering team on it, and it is still hard. A team of 5 to 20 should not have to start there.
- Connectors that do not break
- Search across every source
- Permissions per person
- Meeting capture and recaps
- Old facts retired, new ones kept
- Approvals before anything goes out
What changes on Monday
First ask Patricia. Then ask the founder.
A brain only matters when it moves the work. These are the jobs small teams hand to it first, shown with fictional clients.
The founder is out. The answer is not.
Anyone can ask about a client, a price or a past decision, and get the answer with its source.
Maya10:02
What did we agree with Lumen on the retainer?
PatriciaApp10:02
Kickoff call, 3 Sept: four campaigns a month, reporting every Monday, no TikTok before Q4. Confirmed by email on 5 Sept.
Lumen kickoff callGmail
Day one, with every client's history
New joiners ask the brain, not the busiest person on the team.
Tom09:15
I take over Northwind this week. What should I know first?
PatriciaApp09:15
Three things: they approve copy by Thursday, their CEO rejects stock photos, and the Q3 report slipped twice. The full brief is in your DMs.
The call ends. The to‑dos are already out.
After each meeting, every attendee gets their own items, and one thing she can take off their plate.
PatriciaApp11:31
Fernbrook weekly, 3 items for you: the revised media plan by Thursday, the shoot date, the Q4 budget. Want me to draft the media plan email?
The brief lands before the client call
Before a call, the owner gets what changed since the last one. No digging through threads.
PatriciaApp13:30
Kepler call in 30 minutes. Last time they asked for a CPA under $40. Since then: CPA is $36, one ad was disapproved, and the invoice was paid on Tuesday.
Google AdsQuickBookslast call
It only speaks when something moved
Monitoring stays quiet until a number or a deadline needs a person.
PatriciaApp08:05
Google Ads: spend is up 38% since yesterday, CPA flat. One live ad still says "2025". Want me to fix the copy?
Your own Claude knows the company too
Connect Claude or ChatGPT through MCP, and every session starts with your company's context.
Using Patricia, draft the Lumen Q4 proposal in our tone, with last quarter's results.
patricia · company context
Who sees what
Everyone gets the ICP. Nobody gets the salaries.
A company brain is only useful when people trust what goes in and who gets it back. You decide both.
Private or shared, per connection
Your mailbox stays yours unless you share it. A shared ad account answers the whole team.
Sensitive topics never enter the brain
Salaries, HR and anything you mark as off limits are left out of meeting memory.
Answers fit the person asking
Private conversations and personal memory stay with their owner. A guest in a shared channel only sees that space.
Nothing goes out without approval
Emails, posts, spend and changes wait for a yes. Every action records who asked for it and why.
# meetingsMonday
PatriciaApp12:04
Leadership sync
Some parts of this meeting were left out because of your workspace's redaction settings.
Part 1 · Client capacity
- Two new retainers fit the current team until December.
- Lumen moves to reporting every two weeks.
Part 2 · Team
- redacted: off-limits topic
- redacted: off-limits topic
Next actions
- Maya: update the Lumen reporting schedule.
- Tom: send the Northwind brief to the new designer.
- SOC 2 Type II, audited
- GDPR Compliant
- ISO 27001 Certified
- Never used to train models
We run our own companies on it
Built inside a small team that runs two companies on one brain.
Patricia started as the system our own team needed. BetterPic and Patricia both run on it today.
14
jobs that run without anyone asking
16,884
things the brain remembers about our company
600+
action items captured from our calls
What it runs for us every week
- The Monday revenue table
- A Google Ads watch that only speaks when something moved
- The weekly SEO recap against competitors
- 130 client security questions answered from our trust docs
“The first moment as a founder that I was not needed for an important decision.”
Ricardo GhekiereCo-founder, on the Saturday thread aboveSet up with you in 20 minutes
From scattered to shared in four steps
No migration and no new app. The brain grows every time she joins a conversation.
- 01
Add her to Slack or Teams
One install gives the whole team the same brain, in the place they already work.
- 02
Connect what she should read
Pick the tools and channels. Each connection is private or shared. Your call.
- 03
Invite her to your calls
Decisions and owners land in the brain, and everyone gets their own to-dos.
- 04
Switch on the first routines
Start with one job the team repeats every week. Add the next one when it earns trust.
Pricing
One brain for the whole team. One price.
Founding plan
$45/ month
For the whole team, every seat included.
- 20,000 credits included every month
- 50,000 free credits once when you log in, no card
- Spend cap on by default
- Slack or Microsoft Teams
Done with you
Want us to build the brain with you?
In a setup sprint we connect your tools, load your processes and switch on the first routines together with your team.
FAQ
Questions, answered.
What is a company brain?
A company brain is a living record of what your company knows, decides and does: the facts, decisions, processes and permissions your team and your AI work from. Patricia builds it from your tools, chats and meetings, and answers inside Slack or Microsoft Teams.
How is this different from Notion, Confluence or an internal wiki?
A wiki holds what someone wrote down, and it goes stale when nobody updates it. Patricia also reads the places where decisions happen, the channels and calls you add her to. You can keep your wiki: she reads that too.
We already pay for ChatGPT or Claude. Why add this?
A chat seat is a private brain per person: everyone connects their own tools, what one person works out stays in their chat, and you are tied to one supplier's models. Patricia is one shared brain. You connect a tool once and the whole team has it, answers land in shared threads with permissions per person, and she picks the best model for each task from more than one supplier. Through MCP, your Claude and ChatGPT sessions can use the brain as well.
Who can see what?
You choose per connection whether it is private or shared. Private conversations and personal memory stay with their owner, off-limits meeting topics are left out, and nothing is sent, published or spent without approval.
Does she listen to every meeting and every channel?
No. She reads the channels she is added to and joins the calls she is invited to. You can block topics so they never enter the brain.
Is it for a team like ours?
Patricia is built for teams of 5 to 20: agencies, studios and startups that run on Slack or Teams and have no engineers free to build internal tooling.
How long does setup take?
About 20 minutes on a call with us. After that the brain keeps growing as she joins conversations and you connect more tools.
What does it cost?
The Founding plan is $45 a month for the whole team, with 20,000 credits included each month. You also get 50,000 free credits once when you log in, with no card needed.
Give your team the context only you have.
One brain in Slack or Teams, set up with you in 20 minutes.