Patricia works your Clockify.
Ask her in Slack. She reads the tracked time, summarizes it by client and project, and drafts the report, but anything she pushes onward waits for your yes.
@Pati how many hours did we put into Fernbrook this month, and are we over the retainer?
Pulled the month from Clockify:
- Fernbrook: 41.5 tracked hours across 3 people
- Retainer covers 35, so you are 6.5 hours over
- Biggest chunk was the landing page rebuild, 18 hours
- Two entries have no task tagged, flagged below so they do not skew the report
- I can draft the billable summary to send them, ready for your review.
Draft the summary, and note the 6.5 overage as billable at our standard rate.
Drafted below: 35 retainer hours plus 6.5 overage at $120, so $780 extra this month. It is ready for you to review and forward. I will not send anything to the client or push it anywhere until you say go.
Patricia + Clockify
What she does in Clockify.
Real actions she takes on your say-so, not a list of API endpoints.
Read tracked time
She pulls hours by client, project, task, or person across any window you name, so you can see where the week actually went without exporting a report.
Summarize against retainers
Tracked time measured against the hours a retainer covers, so you know who is over, who has room, and what is billable before you invoice.
Draft reports and timesheets
A clean billable summary or timesheet built from the entries, grouped the way a client expects. Sending or forwarding it waits for your yes.
Keep projects and tasks tidy
Projects, tasks, and clients created or updated, and untagged entries flagged, so your time data stays clean enough to bill from.
Spot the entries worth a second look
Missing tasks, odd durations, and time logged to the wrong project surfaced, so the report you hand a client is right the first time.
Keep pushes behind approval
Reading and drafting runs on its own, but anything that puts a summary in front of a client or pushes hours into another system keeps the same line, so it waits for your explicit yes in Slack.
Say it like you'd say it
Things to ask her on day one.
How many hours did we put into Fernbrook this month?
Are we over the retainer on any client right now?
Draft this month's billable summary for Northwind
Which time entries are missing a task or project tag?
Build a timesheet for last week by person
Better together
Clockify is one hand. Give her the other.
Patricia's value compounds when the whole workflow lives with her, not just one tool.
Setup
Clockify, connected in minutes.
Add Patricia to Slack
She joins your workspace like any teammate. Two minutes, no engineering.
Today at 9:00 AM
Connect Clockify
One OAuth click. She gets only the access you approve, and you can disconnect her anytime.
Clockify connected
Ask
Mention @Pati with the job. Reading and summarizing time and drafting reports runs on its own; anything she pushes onward waits for your yes.
@Pati How many hours did we put into Fernbrook this month?
On it.
FAQ
Clockify questions, answered.
What can Patricia actually do in Clockify?
She reads time entries, summarizes hours by client, project, task, and person, checks tracked time against retainers, drafts reports and timesheets, and keeps projects and tasks tidy. Around 73 distinct actions. Reading and drafting are instant; anything pushed to a client or another system waits for approval.
Will she send a report or push hours somewhere on her own?
No. Nothing in Clockify is externally destructive, but the moment a summary would reach a client or push into another system she keeps the same line, staging it in Slack first so it goes only after your explicit yes. Reading and drafting runs on its own.
Which Clockify plan do we need?
Any plan with API access to time entries and reports works. She connects through the official flow, the same way other approved apps do, and only sees the workspace you connect.
We track a separate Clockify workspace per client. Does each stay separate?
Each does. She reads and summarizes only within the workspace you connect, so one client's hours, projects, and timesheets never bleed into another's report. Every summary is built against the single workspace named in the request.
What does the Clockify integration cost?
Nothing extra. Every integration is included, on every plan.
One of 1,000+ integrations. Browse the full directory
Everybody deserves a Patricia.
She handles the mess. You keep the clients. See what changes in your first week.
Pick a time that works for you. You get a live walkthrough of Patricia on real agency work, and every question answered.